"Control every purchase before money leaves your business."
Uncontrolled purchasing is one of the biggest profit leaks in any retail or restaurant operation. VendorKeeper's purchase request system introduces a structured procurement workflow — staff raise purchase requests, managers review and approve, and all approved orders are logged against the correct supplier for full traceability.
Staff submit purchase requests with product details, quantity, urgency, and supplier reference. No verbal orders. No rogue spending.
Every purchase request requires manager authorization before it becomes an order. Role-based approval ensures only authorized personnel can commit funds.
Approved purchase requests automatically link to your supplier records, making it easy to track what was ordered, from whom, and when it's expected.
Every purchase request — approved, rejected, or pending — is logged with timestamps and the approver's identity. Full procurement audit trail forever.
A team member submits a purchase request specifying items, quantities, and supplier — all in the app.
The store manager reviews the request on their dashboard. Approve, reject, or modify before funds are committed.
Approved requests convert to purchase orders linked to the specific supplier's account.
When goods arrive, log receipt in VendorKeeper and stock levels update automatically.
Access VendorKeeper on Android, Windows, and Web — all synced in real time. Works 100% offline on all platforms.